AOTULE is operated by its members serving on a volunteer basis. AOTULE does not charge a membership fee. All expenses to participate in AOTULE activites are borne by the members. However, students may receive partial funding to participate in exchanges and workshops.

AOTULE is lead by the Executive Chair, UM Assoc. Prof. Faisal Rafiq Mahamd Adikan, who serves a one year term. Operation of AOTULE is undertaken by the Steering Committee Chair and Vice-Chair for a 2 year term in consultation with Executive Chair. Presently, Prof. Jeffrey Cross and Assoc. Dean Alex Kot are serving as Chair and Vice-Chair, respectively, until the 2013 Dean's meeting.

Presently the position of secretary has not been filled.

The standing working groups (WG) are listed below

• 1) Deans meeting preparation,
• 2) Workshops and summer schools
• 3) Student & scholar exchange
• 4) AOTULE web-site